Free Sample Business Letter Tool


Our free sample business letter writing tool was created to assist business owners with effective letter writing templates to ensure professional business correspondence.

"A leader must know how to write effectively in order to affect change.”

Almost daily, leaders are required to use written communication for a wide variety of reasons. Due to potential legal issues, written documentation has become even more important.

"Whether written or face-to-face, you cannot overstate the importance of effective communication."

Leaders are always being told: "Get it in writing.", or "Put it in writing. "

As a result of this ever-growing need, we’ve taken the time to put together an effective business writing tool that leaders can easily refer to for common, and not so common, situations.

Before we introduce you to the actual free sample business letter tool, let’s review a few common tips that leaders should abide by each time they put their pen to paper to write an effective business letter.

Free Sample Business Letter Writing Tips

Get to the Point

Business Letter Writing Tips

A quality business letter is short and concise. All pertinent information is provided in a brief and clearly organized manner.

It’s very important to consistently include a date on all of your correspondence. Make a note of the day you receive correspondence as well.

While you always want to ensure a civil tone and a professional manner, you also don’t want to use any more space than necessary. Always be highly respectful of the recipient’s time. Maintain a balanced approach in terms of being cordial and also staying on topic.

Upfront State the Purpose

In today’s high paced work environment, professionals more than ever are required to process a large volume of written material. Time management is a skill that most effective managers use diligently, and they are quick to "round file" a piece of correspondence if they cannot determine it’s purpose or benefit right away.

Don’t make the mistake of thinking that every word of your letter will be read, unless it’s short and to the point. For these reasons, it is necessary to state your purpose in the opening sentence of the letter.

Keep it Professional

Although in some cases your intention is to personally connect with the recipient of your letter, you still need to maintain a somewhat professional tone. For legal reasons, and also just to ensure you aren’t blurring the lines of personal and professional, it’s best to keep it professional.

Pay close attention to possible run-on sentences as they become tiresome to the reader very quickly. Readers can easily become lost to the meaning of your words if too many words are used in one sentence. You certainly do not want to annoy, amuse or create a perception of being uneducated or unprofessional by not adhering to the proper use of English and proper grammar.

Always Proofread!

Too often a leader will create an important letter, sign and mail it without ever taking the time to proofread it for errors. Whenever possible, let some time pass after writing your letter. Then come back to your letter with a fresh eye to proofread. Odds are that you will be quite surprised at the number of errors you will be able to find.

Be patient. It takes some time to write a good business letter. Although it won’t take you as much time when using our free sample business letter writing tool. We’ll tell you more about our free tool in just a moment.

Create a Master File

Leaders are often required to write letters for the same types of situations throughout any given year. It’s simply smart to begin a special file that you can refer to for examples of good business letters. Our free sample business letter templates should go in this file as a quick and easy reference tool.

Free Sample Business Letter Tool

So what exactly is this free sample business letter tool?

Answer: Our free tool provides multiple business letter writing templates for your immediate use. By referencing this free tool each time you have a businesss communication need, you will save time and ensure that your business letter is professional and effective.

Although we have created an individual introductory page for each type of business letter (listed below), you only need to download the tool once as all business letter templates are included in a single PDF file for easy download.

Currently, the various templates that are included in the free sample business letter tool are:

  • Apology Letter - Use our free apology letter the next time you or a member of your staff makes an error that impacts a customer.
  • Appreciation Letter - This sample letter of appreciation tells the recipient how much their efforts mean to you and your organization.
  • Complaint Letter - Us this example of complaint letter to feel more at ease with how to effectively make your point clear to a vendor or business partner.
  • Collection Letter - Our sample account receivable collection letter can help you to collect money more quickly from your clients and increase cashflow.
  • Condolence Letter - This sample condolence letter provides the right balance of emotional support while maintaining a professional standard.
  • Cover Letter - Our free cover letter example provides a basic template that works for most cover letter needs.
  • Donation Request Letter - Use this sample letter asking for donation and support when raising money for a great cause.
  • Employment – Letter of Intent - Next time you write an intent letter, use this template to make your intentions known to the recipient.
  • Introduction Letter - Our sample introduction letter is perfect for reaching out to new or prospective business clients.
  • Resignation Letter - This letter of resignation sample letter provide managers with a simple yet effective template for resigning from a position.
  • Recommendation/Reference Letter - Our example of recommendation letter provides a template for recommending or referring someone to another business associate.
  • Termination Letter - Use this sample termination letter to effectively end the employment of a non-performing employee.
  • Thank You Letter - Our example thank you letters are a great way to let employees and business partners know how much you appreciate them.

To get started, simply download the free sample business letter template tool.

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