Our free sample business letter writing tool was created to assist business owners with effective letter writing templates to ensure professional business correspondence.
Almost daily, leaders are required to use written communication for a wide variety of reasons. Due to potential legal issues, written documentation has become even more important.
"Whether written or face-to-face, you cannot overstate the importance of effective communication."
Leaders are always being told: "Get it in writing.", or "Put it in writing. "
As a result of this ever-growing need, we’ve taken the time to put together an effective business writing tool that leaders can easily refer to for common, and not so common, situations.
Before we introduce you to the actual free sample business letter tool, let’s review a few common tips that leaders should abide by each time they put their pen to paper to write an effective business letter.
A quality business letter is short and concise. All pertinent information is provided in a brief and clearly organized manner.
It’s very important to consistently include a date on all of your correspondence. Make a note of the day you receive correspondence as well.
While you always want to ensure a civil tone and a professional manner, you also don’t want to use any more space than necessary. Always be highly respectful of the recipient’s time. Maintain a balanced approach in terms of being cordial and also staying on topic.
In today’s high paced work environment, professionals more than ever are required to process a large volume of written material. Time management is a skill that most effective managers use diligently, and they are quick to "round file" a piece of correspondence if they cannot determine it’s purpose or benefit right away.
Don’t make the mistake of thinking that every word of your letter will be read, unless it’s short and to the point. For these reasons, it is necessary to state your purpose in the opening sentence of the letter.
Although in some cases your intention is to personally connect with the recipient of your letter, you still need to maintain a somewhat professional tone. For legal reasons, and also just to ensure you aren’t blurring the lines of personal and professional, it’s best to keep it professional.
Pay close attention to possible run-on sentences as they become tiresome to the reader very quickly. Readers can easily become lost to the meaning of your words if too many words are used in one sentence. You certainly do not want to annoy, amuse or create a perception of being uneducated or unprofessional by not adhering to the proper use of English and proper grammar.
Too often a leader will create an important letter, sign and mail it without ever taking the time to proofread it for errors. Whenever possible, let some time pass after writing your letter. Then come back to your letter with a fresh eye to proofread. Odds are that you will be quite surprised at the number of errors you will be able to find.
Be patient. It takes some time to write a good business letter. Although it won’t take you as much time when using our free sample business letter writing tool. We’ll tell you more about our free tool in just a moment.
Leaders are often required to write letters for the same types of situations throughout any given year. It’s simply smart to begin a special file that you can refer to for examples of good business letters. Our free sample business letter templates should go in this file as a quick and easy reference tool.
So what exactly is this free sample business letter tool?
Answer: Our free tool provides multiple business letter writing templates for your immediate use. By referencing this free tool each time you have a businesss communication need, you will save time and ensure that your business letter is professional and effective.
Although we have created an individual introductory page for each type of business letter (listed below), you only need to download the tool once as all business letter templates are included in a single PDF file for easy download.
Currently, the various templates that are included in the free sample business letter tool are:
To get started, simply download the free sample business letter template tool.
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"The things that matter most must never be at the mercy of the things that matter least."- Goethe