Free Sample Letter of Appreciation Template

Sample Letter of Appreciation / Appreciate Your Employees


Use our sample letter of appreciation template to let your employees know how much you value their efforts and let clients understand that you truly appreciate their business.

"Whether hand written or professionally typed, team members perceive
a personalized letter as heart felt and meaningful.”

A leader should never underestimate the power of writing a personal letter of appreciation to his or her subordinates.

"Demonstrate your appreciation for employees and customers, as a true leader works for them."

Employers who are in the habit of writing letters of appreciation are highly regarded as caring and honorable leaders. A letter of appreciation is truly one of the most important forms of correspondence in the workplace.

There are many reasons why a letter highlighting the value of an employee is so important. Leaders can more easily connect with their employees to form a positive working relationship.

In addition, the practice of professional recognition promotes opportunities for other team members to better understand what you are looking for in terms of performance and behavior.

Obviously, the more you praise and reward your team members the more they will be encouraged and motivated to reach even greater accomplishments in the future.

Without a doubt, the importance of creating and mainting a loyal workforce cannot be overstated.

Take the time today to say thanks to an employee for their ongoing efforts and valuable contributions.

Letter of Appreciation Tips

  • State Purpose Explain clearly what actions have prompted you to write the letter to express your gratitude.
  • Handwrite Whenever possible take the time to hand write your letter of appreciation. This goes a long way to avoid the mis-perception that you have simply used a form letter. A hand-written note is always perceived as more warm, caring and friendly. Do be sure to use some sort of business letterhead or logo'd stationary in order to keep your letter professional and on behalf of the organization you both work for.
  • "The way to develop the best that is in a man is by appreciation and encouragement."

  • Be Clear and Concise Don't go overboard with emotionally charged words or dramatic language - keep it short and simple, yet warm and meaningful.
  • Be Prompt Be disciplined and make sure you write the letter within a few short days of the event that inspired you to recognize the employees. The more time that goes by after the valued performance, the less effective the letter will be.
  • Be Specific Address your appreciation letter to a specific person, not just to an organization. Make reference to the specific things that you were impressed with or observed. Tell the person precisely what actions or behaviors you hope to see again and again.

Use our sample letter of appreciation template to ensure a well-written, heart-felt letter. This tool will help you to create and/or strengthen interpersonal relationship inside your workplace as well as throughout your network of business partners.

Access Free Sample Letter of Appreciation / Letter Template

Receive your free letter of appreciation template, PLUS more business writing template tools by requesting our Business Letter Writing Tool. Access all sample business letter templates in one download. Every business letter example will save you time and ensure the right message is received.

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"Appreciation is a wonderful thing: It makes what is excellent in others belong to us as well."

- Voltaire

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