Sample Letter Asking For Donation: Free Template


Our sample letter asking for donation template provides an effective tool for groups and individuals seeking donations as part of a focused fund raising effort for a worthy cause.

"Take the fear out of fund raising. Ask for donations with confidence!”

Most people get extremely nervous when they know they are responsible for asking others to part with their hard earned money.

Whether the donation request is made face to face, over the phone or in a letter, the stress of asking for donations can be terrifying.

"It's not so much about the size of donation you request; it's how you request it."

The tricky part of the fund raising process is determining how to make your request and at the same time make a good impression.

You do not want to be perceived as being pushy or demanding of others, and you need to be prepared to handle the rejections that will occur.

The fact is that someone has to do the asking. Most charitable organizations would not even exist if not for all the generous contributions of so many individuals and businesses.

So how exactly does one write an effective donation request letter? You may be wondering just how in the world to even begin the task.

First, make use of our sample letter asking for donation template - it's a really nice tool that will get you started quickly.

You can then build upon the fund raising letter template by adding details about your particular request and/or charitable cause.

Keep in mind that a donation request is generally considered to be somewhat of an imposition on the person receiving the request. So pay close attention to being courteous, understanding and positive in all your interactions.

Always go out of your way to place the recipient at ease, and offer to assist by doing the bulk of the work in order to process a donation.

Sample Letter Asking for Donation Tips

Some key advice for writing a donation request letter include:

  • Take time to bond, introduce yourself and explain why this cause is important to you personally.
  • Be specific when asking for a contribution. Clearly request what you are hoping to achieve.
  • Clearly state the need and the benefit to others that this donation will provide.
  • Promote trust and rapport. When applicable, offer something in return as a kind gesture - perhaps you can support a cause of theirs at a later date.
  • Be respectful of the persons time, keep your request brief. Take 'No' for an answer graciously, then circle back next year.
  • Do not come across as pushy or manipulative. Avoid using feelings of guilt as a tool to persuade.
  • "Lessen the pain and increase the pleasure by emphasizing to the donor the benefits of giving."

  • Never apologize for sending a donation request letter. This sends a message that you don't really believe in the effort yourself, so why should they?
  • Make use of our sample letter asking for donation template, and be sure that what you are asking is air and reasonable. Don't ask for the moon as it can be perceived as a sign of disrespect.

In closing, always make an effort to invite the person to contact you if he or she has any questions. Always be sure to thank the individual for allowing you time to tell your story so that they might consider your request.

Make the entire process as painless as possible. Do as much of the legwork as possible so that the person will be less likely to put off your contribution request indefinitely. Make it easy for them to say yes.

Access Free Donation Request Letter / Business Letter Template

Receive your sample letter asking for donation template, PLUS more business writing template tools by requesting our Business Letter Writing Tool. Access all sample business letter templates in one download. Every business letter example will save you time and ensure the right message is received.

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"The spirit in which a thing is given determines that in which the debt is acknowledged; it's the intention, not the face-value of the gift, that's weighed."

- Seneca

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